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Furthermore, EHR professionals are responsible for adhering to both state and federal rules, protecting patient privacy and security by the Health Insurance Portability and Accountability Act. They supervise and monitor audits, handle necessary administrative payment reports, and set benchmarks to examine performance, reduce costs, and encourage continual development (Aguirre et al., 2020). By bridging the gap between administrative compliance and operational efficiency, EHR specialists contribute significantly to the long-term viability and performance of healthcare organizations.

Challenges in HIM Management Hiring

Hiring and working with a qualified Health Information Management (HIM) professional involves many challenges. A major challenge is obtaining applicants with the required educational credentials, certifications, and experience (Houser et al., 2009). Ideal candidates frequently possess accreditations such as Registered Health Information Administrator (RHIA) or certifications such as the Annual Program Assessment Report (APAR), demonstrating a high degree of competency and expertise in the industry.

The hiring process could be difficult and resource-intensive. To recruit excellent people, organizations must offer attractive salary packages, which can put a burden on resources, especially in smaller healthcare institutions. Furthermore, the price of publicizing the vacancy, completing a comprehensive resume evaluation process, and scheduling interviews can rapidly pile up, increasing overall hiring costs.

Another difficulty is the scarcity of highly skilled personnel in particular areas, which might boost rivalry among healthcare businesses to get the best applicants (Rivers & Glover, 2018). This scarcity may also result in prolonged recruiting cycles, potentially leaving essential posts unoccupied for protracted periods. Ensuring that the chosen applicant shares the organization’s culture and values while still achieving technical and professional standards complicates the process.

When the right individual gets selected and hired, the orientation and onboarding processes incur extra costs. These activities frequently include full training sessions, integration into the organizational process, and ensuring that the recruit is ready to satisfy the organization’s expectations. Onboarding expenses can reach thousands of dollars, requiring substantial time and effort to accomplish (Jeske & Olson, 2021).

While these early expenditures raise payroll costs, the prospective cost reductions from an effective EHR management system generally outweigh them. A skilled Health Information Management (HIM) specialist may increase documentation accuracy, expedite operations, ensure regulatory compliance, and reduce billing and coding mistakes. These enhancements not only increase operational efficiency but also provide long-term financial rewards, making the initial investment profitable for the business.

MHA FPX 5016 Assessment 2: Information System Job Description and Summary

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Hiring Considerations

Paper-based methods are no longer relevant in today’s world of innovation and technology. The Centers for Medicare and Medicaid Services (CMS) now require electronic submission of reports, necessitating the construction and maintenance of an efficient Electronic Health Record (EHR) system (Centers for Medicare & Medicaid Services, 2024). EHR frameworks, like any other IT system, are made up of four interrelated components: the user, the data, the process, and technology. Effective management of these areas necessitates knowledge, which most firms cannot obtain exclusively via internal staff training.

The complexity and demands of operating an EHR system, along with the constant changes in compliance standards, make it impossible for enterprises to reallocate resources or time to properly train current staff (Aguirre et al., 2020). Rather, employing a Health Information Management (HIM) professional is a more effective and efficient option. These individuals contribute the particular expertise and abilities required to administer the EHR system, ensuring that it runs smoothly and adheres to regulatory standards.

The benefits of hiring a HIM specialist apply to all stakeholders. They assist the company in remaining compliant with CMS standards, reducing the risks associated with mistakes and noncompliance, and increasing operational efficiency. Hiring a HIM specialist is no longer a choice in the ever-changing world of healthcare legislation and technology breakthroughs; it is a fundamental ne